Lesson 04 of 4 / Customer replies

How do I know the reply routine is ready?

Run a starter set of ten real drafts through human review and record accepted, corrected, and escalated cases. Promotion depends on what your reviewers observe, not the model's confidence.

Build tested customer reply routine 10 min PickBits working session

Your move

Run ten replies through human review

A short supervised run exposes missing sources and unsafe assumptions before automation.

Use this rule

Run a starter set of ten real drafts through human review and record accepted, corrected, and escalated cases. Promotion depends on what your reviewers observe, not the model's confidence.

Do this now

Three moves, in order.

  1. Keep the original question, source, draft, reviewer decision, and correction together.
  2. Turn repeated corrections into a source, template, or escalation-rule change.
  3. Keep human approval in place for any class that has not earned a clear, reviewed routine.

Build the artifact

Tested customer reply routine

Copy these fields into a note, document, or sheet you already use.

Case Question and approved source
Decision Accept, correct, or escalate
Reason What the reviewer saw
System change Source, template, or rule to update

Give AI the bounded job

Prompt from your artifact—not from vibes.

Summarize this supervised reply set. Count only the decisions in the log. Group corrections by source, template, or escalation failure. Do not recommend autonomy for any case type with unresolved errors.

Before you use it

The work leaves your hands only when:

  • Every draft has a recorded human decision.
  • Corrections change the system, not only the one message.
  • Sensitive classes remain human-owned.