Your move
Name one source of truth
Give each material fact one authority rule so conflicts have a named resolution.
Write an authority rule for each important kind of information. A source of truth is not merely one folder; it is the named record that wins and the person allowed to change it.
Do this now
Three moves, in order.
- Group sources by the decisions they govern, such as price, policy, product detail, customer status, or brand voice.
- Name the canonical source and owner for each group.
- Define what AI does when the canonical source is missing, stale, or conflicts with another record.
Build the artifact
Source-of-truth rule
Copy these fields into a note, document, or sheet you already use.
Information kind
Price, policy, product, customer, voice, or another category
Canonical source
The record that wins
Owner
Who can approve a change
Conflict response
Stop, ask, or use a named fallback
Give AI the bounded job
Prompt from your artifact—not from vibes.
Build an authority map from my sources. Never choose a winner from recency alone. Use my named owners and rules; mark unresolved conflicts for a human decision.
Before you use it
The work leaves your hands only when:
- Every material category has one authority rule.
- AI cannot silently choose between conflicting sources.
- Owners and update dates are visible.